Privacy Policy 

At Bakar Smith, we respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy outlines how we collect, use, and protect your personal data in compliance with the Privacy Act 1988 and the Australian Privacy Principles (APPs). 

www.bakarsmith.com is a website operated by Bakar Smith Pty Ltd ABN 97680684155 (we, us and our).

You consent to us collecting, holding, using and disclosing your personal information in accordance with this policy. The legal basis for our collection of your personal data includes your consent, the necessity for potential contractual obligations, and our legitimate interests in providing recruitment services.

Scope of this Privacy Policy 

This policy applies to all personal information collected by Bakar Smith, including through our website, applicant tracking system (JobAdder), email, and other interactions with clients, candidates, and partners. 

Compliance with Privacy Laws 

Bakar Smith is subject to the requirements of the Privacy Act 1988 and the APPs. We follow these requirements when collecting, using, and disclosing any personal information. This policy applies to all users of our Website and job applicants who provide us with their personal information. It does not apply to employees of Bakar Smith. 

What is personal information?

The collection, use and disclosure of personal information is governed by the Privacy Act 1988 (Cth) (Privacy Act) and the Australian Privacy Principles (APPs).

Personal information is any information or an opinion about an identified individual or an individual who can be reasonably identified from the information or opinion. Information or an opinion may be personal information regardless of whether it is true.

Collection of Personal Information 

We collect personal information that is necessary for us to provide our recruitment services. While providing this information is generally voluntary, some information may be mandatory for us to effectively deliver our services. This may include, but is not limited to: 

  • Name, contact details, and other personal identifiers 

  • Employment history, qualifications, and skills 

  • References, background check information, and sensitive information  

  • Information from third parties, including JobAdder, job boards, and social media platforms

We use cookies on the website. A cookie is a small text file that the website may place on your device to store information. We may use persistent cookies (which remain on your computer even after you close your browser) to store information that may speed up your use of our website for any of your future visits to the website. We may also use session cookies (which no longer remain after you end your browsing session) to help manage the display and presentation of information on the website. You may refuse to use cookies by selecting the appropriate settings on your browser.  However, please note that if you do this, you may not be able to use the full functionality of the website.

We use third-party analytics tools such as Google Analytics, Meta Pixel, and others to help us understand user behavior and improve our website and services. These tools may collect information such as your IP address, device type, browser type, geographic location, and site usage patterns.

You can control or opt out of these tools by adjusting your browser settings or using opt-out tools provided by these analytics providers.

How We Collect Personal Information 

We obtain most of your information directly from you, such as when you: 

  • Submit a resume or apply for a job through our website or JobAdder 

  • Complete a registration form prior to an interview 

  • Update us on your job-seeking requirements 

  • Communicate with us regarding your job application 

We may also collect personal information from third parties, such as when we: 

  • Seek information from a referee 

  • Obtain feedback post-placement about your performance 

Consent for Sensitive Information 

We may ask for your consent before collecting sensitive information, such as health data or ethnic background, and will explain why this data is necessary. When we collect sensitive information, we apply additional safeguards, including enhanced security measures and stricter access controls, to protect this data. Our Purposes for Collecting Personal Information 

We collect personal information to enable us to best assess an applicant's suitability for placement in a particular role, with a specific client, and for training needs. We also collect personal information for the following purposes: 

  • To provide services to you; 

  • To receive services from you; and 

  • To inform you of matters we believe may be of interest to you. 

Use and Disclosure of Personal Information 

We will use and disclose personal information for the primary purpose for which it was collected. Additional uses include: 

  • Communicating about other services offered by us;

  • Complying with legal obligations or requests from regulatory bodies;

  • Assisting law enforcement or responding to subpoenas and warrants; 

  • Protecting life, health, or safety where necessary;

  • In connection with actual or prospective legal proceedings, to establish, exercise or defend our legal rights.

We may disclose your personal information to: 

  • client organisations for job placement purposes

  • service providers who assist in our recruitment processes

  • Organizations that provide services to us, such as IT support or data storage providers 

  • Credit reference agencies or other credit providers, where applicable 

  • Prospective employers or clients for the purpose of employment or recruitment 

  • Regulatory or government authorities when required by law 

Additionally, we engage JobaAdder & XREF third-party service providers for processing personal data: 

All third-party service providers are required to comply with our privacy standards and applicable data protection laws.

We will never sell, rent or disclose your personal information to third parties without your consent, unless required by law or permitted by the Privacy Act.

We may use your personal information to send you promotional content or information about services that may be of interest to you. You can opt out of receiving marketing communications at any time by following the unsubscribe instructions in our emails or contacting us directly.

If the ownership or control of all or part of our business changes, we may transfer your personal information to the new owner.

Do we disclose personal information to overseas recipients?

Personal information may be stored in overseas. If we share your personal information with the third parties listed above, they may also store, transfer, or access personal information outside of Australia. We will only disclose your personal information to third parties in countries that have laws protecting personal information in a manner similar to the Australian Privacy Principles, unless we have obtained your consent for the overseas disclosure of your personal information. Alternatively, we will take reasonable steps, considering the circumstances, to ensure that overseas recipients protect your personal information in accordance with the Australian Privacy Principles. Change of Business Ownership

If our business undergoes a change in control, such as a merger, acquisition, or sale of assets, we may transfer your personal information to the new owner as part of that transaction. Any such transfer will be in accordance with applicable privacy laws and this Privacy Policy.

Security of Personal Information 

We take reasonable measures to protect your personal information from misuse or unauthorized access. This includes secure data storage and transmission practices. Despite these precautions, no data transmission over the internet or storage system can be guaranteed as completely secure. 

Access and Correction 

You have the right to access and correct your personal information. Requests should be made in writing to rob@talentsmith.com, and we will respond within 14 days. In complex cases, we will respond within 30 days. Access may be denied in certain situations, such as where: 

  • Providing access would pose a serious threat to life or health; 

  • Providing access would create an unreasonable impact on the privacy of others; 

  • The request is frivolous or vexatious; 

  • The information relates to legal proceedings; 

  • Providing access would prejudice negotiations with the individual; 

  • Access is unlawful or would prejudice law enforcement activities. 

If we deny access, we will provide you with written reasons for the refusal. 

Data Retention

We will retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

If you no longer wish for us to retain your personal information, you may request its deletion by contacting us using the contact details provided in this Privacy Policy. However, please note that we may be required to retain certain information for legal or regulatory purposes, to resolve disputes, prevent fraud, enforce our agreements, or as otherwise required or permitted by applicable law.

In the event of a change in our data retention practices that may affect your personal information, we will provide you with notice of such change in accordance with applicable laws and regulations.

Training and Compliance 

Our staff undergo regular training to ensure compliance with privacy practices. We also conduct periodic audits to assess and improve our handling of personal information. 

Fees for Information Access 

We may charge a fee to cover the costs associated with providing access to your personal information. Any fees will be disclosed to you before processing your request.

We will not charge a fee for making an access request. However, we may charge a reasonable fee to cover administrative costs if your request requires significant resources (e.g., photocopying, scanning, compiling documents). 

Changes to this Privacy Policy 

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and the updated policy will be effective as of the date of posting. We encourage you to review this policy periodically. 

Complaints

We take your privacy seriously, and we want to make sure that we're always doing the right thing by you. If you have a compliant about the way we've handled your personal information or you have any other privacy-related concerns, please get in touch with us using the contact details below.

We promise to listen to your complaint and investigate it thoroughly. We'll keep you updated on the outcome of our investigation and any subsequent internal investigations.

If you're still not satisfied with the way we've handled your privacy issue, you can reach out to an independent advisor for guidance. Alternatively, you can contact the Office of the Australian Information Commissioner (OAIC) for advice on other steps you can take. You can find their website at www.oaic.gov.au.

At the end of the day, we're committed to resolving any privacy issues quickly and to your satisfaction. So please don't hesitate to contact us if you need to.

Contact Us 

If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact us at: 

Bakar Smith Pty Ltd ABN 97680684155

Email: rob@bakarsmith.com  

Phone: 0412154193 

Address: P.O. Box 59, Belrose West, NSW 2085 Last updated: 2 May 2025